Job Title

Venesky-Brown’s client, a public sector organisation in Edinburgh, is currently looking to recruit 8 x Project Support Officer for 8 week contracts on a rate of £217.13/ Day (inside IR35) Responsibilities: - Assist the Project Manager/Project Support Manager in preparation, delivery, updating and monitoring all project plans, documentation and deliverables. - The post holder is responsible for setting up, maintaining and developing a number of databases and information management system in order to develop and implement procedures to ensure efficiency of the project and programme administration. Maintenance of other databases developed by the jobholder to improve procedures. Regularly provide updates and guidance to Project and Programme Managers as well as other internal/external stakeholders. Undertake the organisation of a large volume of meetings, workshops and presentations. - Receive and respond to telephone calls/emails as appropriate, keeping the Project Manager/Project Support Manager informed of all relevant issues. - Provide secretariat support to Programme and Project Managers, associated staff and external stakeholders. Duties include diary co-ordination and arranging meetings together with all related duties. All work must be of a high standard, be completed within agreed timescales and meet PgMS expectations. - From all systems, the post holder will generate reports for use by management and / or other appropriate individuals. A strong audit trail will be provided. - Maintain all Programme Management Services documentation as appropriate. Liaise with internal departments to ensure all documentation is acted upon appropriately and meets PgMS expectations. - Undertake full and accurate minute taking as and when required for NSS Project and Programme Managers and associated staff and boards which meets PgMS expectations. - Contribute to preparation of documents which requires an understanding of forward planning and budget control. Essential Skills: - Educated to degree level in Office Administration or related subject or proven experience gained in a busy office environment - Good knowledge of methodologies and techniques for planning, monitoring and controlling projects - Commitment to professional development. - Project management background and/or experience working in a project office environment - Experience of co-ordinating all Project Phases including Proposal, Initiation, Design, Implementation, Closure and Review - Experience of diary co-ordination and arranging meetings together with all related duties - Minute taking skills. - Evidence of excellent written and oral communication. - Ability to manage a diverse workload while ensuring the provision of a high quality service - Ability to prioritise workload to meet deadlines in a changing environment without the requirement for direct supervision. - Team working experience, with excellent interpersonal and communication skills and a well-developed organisational ability. Desirable Skills: - Formal programme and project management training e.g. PRINCE2™. - An understanding of the NHS in Scotland and knowledge of associated terminology - Experience in the delivery of training - Experience and knowledge of delivering effective customer-orientated services - Knowledge of budgeting and resource allocation procedures and effective financial management skills. - Evidence of negotiation and influencing skills. - Experience of working flexibly with team members and customers across a variety of business settings. - The ability to find ways of solving or pre-empting problems. If you would like to hear more about this opportunities please get in touch.